EventPilot

The challenge

Before

A professional conference organizer running 6 virtual events per year was stitching together Eventbrite for tickets, Zoom for sessions, and a spreadsheet for attendee management — with no branded experience, no networking features, and no post-event analytics. Sponsors had no digital presence beyond a logo on a slide deck. Attendees had no way to connect with each other. The organizer owned none of the attendee data generated by third-party platforms.

• Ticketing on Eventbrite — 5% fee per ticket and no data ownership
• Sessions on Zoom — no branded environment or networking features
• Attendee management in spreadsheets manually updated after each registration
• No sponsor booth or digital exhibition capability
• No attendee-to-attendee networking within the event
• Post-event analytics unavailable — engagement data stayed in Zoom
• No on-demand video replay for registered attendees post-event

The solution

What we built

We built a branded virtual events platform with integrated ticketing (with payment processing), a multi-session live stage powered by embedded video, virtual sponsor booths with document and video assets, attendee networking rooms, and a real-time engagement analytics dashboard for the organizer. All attendee data is owned by the organizer. Sessions are recorded automatically and made available on-demand to registered attendees post-event.

How the system flows

1. Event Creation→Session Schedule→Speaker Setup→Ticket Tiers→Published Event Page
2. Attendee Registration→Payment→Confirmation→Pre-event Email Sequence
3. Live Event→Session Access→Chat→Q&A→Sponsor Booth→Networking Rooms
4. Post-event→On-demand Recording Access→Attendee Survey→Analytics Report
5. Organizer Dashboard→Registration Volume→Session Attendance→Sponsor Booth Visits→Engagement Score