RL Complex Engineering

The challenge

Before

RL Complex Engineering was running a growing construction and engineering business across disconnected spreadsheets, manual records, and fragmented tools. Finance, procurement, inventory, payroll, HR, and project tracking each lived in separate systems with no shared data. Teams were burning hours every week reconciling figures, chasing approvals, and manually producing reports — with no single source of truth for financial position, project costs, or operational status.

• Manual spreadsheets for purchase orders, invoices, and collections
• No real-time inventory visibility — stock counts done manually
• Payroll computed outside the system with no personnel records link
• Project costs tracked separately from procurement and labor
• No AR aging or AP cash flow visibility for management
• Quotations and sales orders disconnected from billing and collection
• Petty cash and expenses recorded in notebooks with no audit trail
• No role-based access — anyone could see or edit any record

The solution

What we built

We designed and built a full Operations Dashboard spanning 22 integrated modules across every core function of the business. Finance covers journals, AP/AR, collections, petty cash, and expense tracking. Procurement manages the full PO lifecycle from request to receiving to supplier payment. Inventory tracks materials, tools, stock movements, and count reports with variance analysis. Sales connects quotations and sales orders through to billing and customer ledger. Projects link procurement and labor directly to job costing and production KPIs. Payroll and personnel management unify HR records with payroll runs. And an AI Insights dashboard surfaces anomalies and key metrics across all modules — giving management a real-time operational pulse.

How the system flows

1. Quotation→Sales Order→Delivery→Invoice→Collection
2. Purchase Request→Purchase Order→Receiving→AP Voucher→Supplier Payment
3. Inventory Issuance→Material Movement→Stock Valuation Report
4. Project Assignment→Labor Logging→Project Costing→Production KPIs
5. Payroll Run→Personnel Records→Payroll Reports
6. Petty Cash Request→Approval→Expense Posting→Journal Entry

• Role-based access controls scoped per module and user role
• AR Aging and AP Cash Position reports for management review
• Inventory Count Reports with variance tracking
• AI Insights dashboard surfacing anomalies and key metrics in real time